Crafting an Effective Call for Papers (CFP) Submission

Submitting a proposal to speak at a conference is an exciting opportunity to share your insights and expertise.

However, standing out amidst numerous submissions demands a thoughtful approach.

At Aardling we use our passion for software to organise software conferences. We're the people behind Domain-Driven Design Europe, EventCentric, Data Mesh Live and Newcrafts.

Our Call for Papers for 2025 conferences is open.

Here are some key tips to consider when crafting your Call for Papers (CFP).

1. Relevance Matters

Before submitting, ensure your content aligns with the conference's theme and objectives. Quality surpasses quantity - focus on crafting a well-aligned proposal rather than submitting multiple unrelated topics.

2. Assist the Organisers

Provide supplementary materials like videos or comments showcasing why your talk fits the conference. Help the reviewers understand the relevance and value of your submission.

Title Tips

3. Clarity is Key

Craft a title that encapsulates your talk's essence. Be explicit and informative, enabling attendees to grasp the topic swiftly.

4. Keep it Concise

Opt for brevity in your title, ensuring it remains impactful, especially when viewed on mobile or in printed programs.

5. Mind Your Language

Avoid language that might alienate or discourage potential attendees. Aim for inclusive and accessible language in your titles.

Abstract Essentials

6. Be Explicit

Avoid being cryptic in your abstract. Clearly outline what your talk entails and what attendees can expect to learn or gain.

7. Outline Expected Outcomes

Offer a glimpse into the key takeaways and learning points attendees will derive from your presentation.

8. Striking a Balance

Craft an abstract that is neither too brief nor overly detailed. Strike the right balance to capture attention while conveying essential information.

9. Level of Expertise

Clearly communicate the expected knowledge level required for participants to benefit optimally from your session.

10. Define Your Audience

Specify who will benefit most from your talk, ensuring it resonates with the right attendees.

Content Considerations

11. Hands-On Approach

Consider whether your content can incorporate hands-on elements, offering attendees a more immersive learning experience.

12. Live Demonstrations

Enhance retention by showcasing live demonstrations instead of relying solely on screenshots or slides. Engage the audience actively with live coding or interactive sessions.

13. Preparation is Key

Practice your presentation or hands-on session beforehand. Utilise meetups or smaller events as opportunities to refine your content through practice and feedback.

Crafting Your Speaker Bio

14. Beyond Catchphrases

Focus on substance over style in your bio. Highlight why you're the right person to deliver this talk, emphasising relevant experience and expertise.

15. Demonstrating Expertise

Your bio should illustrate why you're uniquely qualified to speak on the proposed topic. Most conferences expect your bio to be written in 3rd person.

Crafting a compelling CFP submission involves a delicate balance of clarity, relevance, and engagement. By following these tips, you can create a submission that resonates with the conference's audience and stands out among the competition.

Remember, a well-crafted proposal not only showcases your expertise but also demonstrates your commitment to delivering value to attendees.

You can submit your session on our Sessionize page

Good luck with your submission!